What personal data does the Belle Vue
Social Club collect?
The data we routinely
collect includes members’ names, addresses, email addresses, telephone contact
numbers and date of birth. This data
is obtained directly from our members when they join the club in the form of a
We collect the
annual amount of membership fees paid initially in the form of a share and the
annual amounts paid per year in subscription fees. We also use the information
to calculate the length of time a member has been a member with the club.
For some of our
members we may have additional information such as those on the Managing
Committee, and others who help run activities within the Club such as Darts
& Crib. We will also keep
information relating to any disciplinary matters including suspensions and
expulsions of any members.
We collect the
scores from games played, which may be displayed on the internal notice board,
Belle Vue Social Club Facebook page or Belle Vue Social Club website. Some
information from these games will be made available to the CIU for either the
National or Branch games held each year.
Information relating to
guests is also “personal data” and covered by the same requirements as that of
members, though likely to be more limited in scope
What is this personal data used for?
We use members’ data for the administration of your
membership; the communication of information, and the organisation of events.
We may provide your data to the CIU, which the Belle Vue Social Club is affiliated.
Who is your data shared with?
Your personal data is not passed on by us to any organisation
other than CIU as indicated above.
Where does this data come from?
Data for our members comes from the
membership form when you join the Belle Vue Social Club.
Scoring data comes directly from the results of the club games in which you
How is your
This information is mainly stored in digital form on
computers and in the form of written
documents these are stored at the premises of the Belle Vue Social Club, 1
Colne Bank Avenue, Colchester, CO1 1UU. Any information that is stored remotely
is stored in the EU/ in compliance with the GDPR.
Who is responsible for ensuring compliance with the
relevant laws and regulations?
Under the GDPR
(General Data Protection Regulation) we do not have a statuatory requirement to have a Data Protection Officer. The persons who are responsible for
ensuring Belle Vue Social Club discharges its obligations under the GDPR is the
Club Managing Committee.
Who has access to your data?
Members of the Club Secretary and Managing Committee of the Belle
Vue Social Club have access to members’ data in order for them to carry out
their legitimate tasks for the Club.
What is the
legal basis for collecting this data?
The Belle Vue Social
Club collects personal data that is necessary for the purposes of its legitimate
Club interests as a membership organisation and is affiliated to a recognised
and regulated union the CIU.
For some data, such
as that relating to financial matters, the basis for its collection and retention
is to comply with our legal obligations.
Similarly, personnel data is kept in compliance with our
How you can
check what data we have about you?
If you want to see
the basic membership data we hold about you, you should contact the Club Secretary.
You can contact us
with a “Subject Access Request” if you want to ask us to provide you with any other
information we hold about you. If you are interested in any particular aspects,
specifying them will help us to provide you with what you need quickly and
efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a
reasonable fee based on the administrative cost of providing the information if
a request is manifestly unfounded or excessive, or for requests for further
copies of the same information.
How can you ask for data to be removed,
limited or corrected?
There are various ways in which you can limit how your data
could maintain your club membership with your correct name but with limited
contact details. However, we do need to have at least one method of contacting
you. You could for example simply maintain an up-to-date email address, but of
course this would limit what we are able to provide you with in the way of
do not need to provide us with your date of birth, if you are over 18 years
old, unless you wish to enter age-limited (junior or seniors) events or gain
concessions based on age.
may choose not to receive information through Facebook from the Belle Vue
Social Club Facebook page. (We do not send any out on behalf of other
of these options can be implemented for your club membership by contacting the
How long we keep your data for, and why?
We normally keep
members’ data until their membership lapses in case they later wish to re-join.
However, we will delete any former member’s contact details entirely on
statistical data, like scores from games, continues to be necessary in relation
to the purpose for which it was originally collected and processed, results
from events used for the CIU are not deleted by Belle Vue Social Club or the
CIU although they will no longer be attributed to a player who does not want
their data to be kept.
lists and prize lists are required for archiving purposes and names cannot be
removed from them.
Other data, such as that relating to accounting or personnel
matters, is kept for the legally required period.
What happens if a member dies?
We normally keep members’ information after they die. If
requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove
data by a former member.